AI Fund AdministrationAgent

Producing a NAV is a chain of reconciliation, valuation, accrual, and allocation, on a close calendar where an error flows straight to investors. An AI Fund Administration Agent runs that cycle and holds at every sign-off. It runs the process; the fund and manager approve the number.

Tecla builds it inside your environment and runs it, across the fund accounting, custodial, and investor systems you already run.

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The shift underway

Fund administration is moving off spreadsheets, because manual NAV work is slow, error-prone, and hard to defend at audit. The numbers show how far firms are taking automation and outsourcing.

69k–750k

of professionals report delays and inaccuracies from manual NAV processes.

Source: Charter Group

95+ hrs

less NAV preparation time reported with AI-driven calculation versus manual work.

Source: Charter Group

90%

of asset managers plan to expand back-office outsourcing over the next three years.

Source:

How it works

Inside the agent

A NAV cycle runs from reconciliation through valuation, accruals, and allocation, each step a place where an error compounds into the investor statements. The agent runs the cycle, holds at the sign-offs that need a person, and leaves an audit-ready trail.

01

Reconciliation

Reconciles positions, cash, and transactions against custodians, brokers, and banks, and flags breaks, so the NAV starts from data that ties out.

Reconciles the book
02

Accruals & Fees

Posts income, expenses, and the management and performance fee accruals to the ledger, calculated to the fund's terms.

Posts the ledger
03

Valuation Support

Marks liquid positions to market and assembles the evidence for illiquid holdings, holding for the manager's valuation sign-off rather than deciding fair value.

Supports valuation
04

Allocation

Allocates NAV across share classes and investors, applying the waterfall, equalization, and fee differences each class carries.

Allocates the NAV
05

Investor Statements

Generates the investor statements and capital account reporting from the approved NAV, and logs the close for audit.

Reports to investors

Human in the loop

The agent runs the routine steps, but it holds at the gates that matter: the manager signs off on valuations, and the fund and administrator agree the NAV before it is struck. Nothing reaches an investor statement without that approval.

Scoped to you

This is a typical fund administration build. The exact steps are scoped to how your firm runs: your fund structures, the asset classes and valuation policy, the share-class waterfall, and the close calendar.

See what this would look like built around your portfolio operation.
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Related agents

How it reaches production

Built, run, and owned, one phase at a time

A NAV tool that runs a clean test fund can still break on a real multi-class structure with illiquid holdings. A scoped brief, a named team, and someone accountable at each stage are what carry this one through a real close.

Sprint

Scope, fixed price

We map your fund structures, the reconciliation and valuation sources, the allocation rules, and the sign-off gates, then return a plan and a price before you commit.

AI Solutions Lead
Build

Built into your environment

Senior engineers assemble the NAV cycle inside your environment, wired into your fund accounting, custodial feeds, and investor reporting systems.

AI Systems Lead
Run

Monitored and improved

The agent adapts as fund structures and valuation policy change, and we report against the metrics set at scope: time to strike NAV, reconciliation breaks caught, close-calendar adherence.

Systems Lead + Engineers
Own

Yours, improving

The system is yours to keep, and it holds the close together as fund structures change rather than breaking the first time a new share class or asset type appears.

Your team

A build starts with a fixed-price Tecla Sprint that scopes and prices it before you commit.

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How it holds up

Reliable enough to strike a real NAV

A NAV struck wrong flows straight to investor statements and audit, so the agent is built to reconcile and hold rather than guess. What makes it safe to run is the structure around it: what it ties out, what a person signs off, and where it stops.

Reviewed by trajectory

Every figure ties out

Every position, accrual, and allocation reconciles to its source and is logged as it happens, so the NAV is audit-ready without anyone rebuilding the close in spreadsheets later.

Human in the loop

The manager signs the valuations

The agent supports valuation and prepares the NAV, but the manager signs off on fair value and the fund agrees the number before it is struck. Judgment on valuation stays human.

Tuned over time

It holds the close calendar

As fund structures, fees, and valuation policy change, the agent is kept current, so each close runs on the terms that apply now instead of a stale configuration.

Start the build

Run the NAV cycle, keep the sign-offs

A scoping call maps your onboarding chain and returns what the agent would handle end to end, what escalates to your team, and the fixed-price Sprint to build it.

Talk to us

Fixed-price AI Systems Sprint. No commitment until scope is confirmed.

What fund admins ask first

What is an AI fund administration agent?

An AI fund administration agent runs the NAV cycle: it reconciles positions and cash, posts accruals and fees, supports valuation, allocates across share classes, and generates investor statements, holding at every sign-off. Tecla builds and operates it inside your environment, so the close runs faster while the manager and fund approve the number.

How is an AI fund administration agent different from fund accounting software?

Fund accounting software is the ledger; the agent runs the work around it. It reconciles the sources, posts accruals, prepares allocation, and assembles statements rather than leaving each step to an administrator.

Does the fund administration agent decide valuations or strike the NAV alone?

No. The agent supports valuation and prepares the NAV, but the manager signs off on fair value and the fund agrees the number before it is struck. The valuation judgment and final sign-off stay human.

How does the agent keep the NAV accurate?

Every position, accrual, and allocation reconciles to its source and is logged as it happens, so the NAV is audit-ready rather than rebuilt from spreadsheets.

What does Tecla's fund administration build cover?

Tecla scopes the build to your fund structures, asset classes and valuation policy, share-class waterfall, and close calendar. It runs inside your environment and Tecla operates it.

What fund types and structures can the agent handle?

Hedge, private equity, private credit, and real estate funds, including multiple share classes, waterfalls, equalization, and fee differences.

How is fund and investor data kept secure?

The agent runs in your environment, integrated with your systems, under your own access rules. Fund and investor data stays within the boundaries your firm already answers to.

How long does a fund administration build take?

A fixed-price Tecla Sprint maps your fund structures, valuation policy, and close calendar before you commit.

We have a fund admin team already. Where does the agent fit?

The agent runs reconciliation, accruals, and allocation so the team spends its time on valuation judgment and exceptions, not manual spreadsheet work.

How do we get started with Tecla?

A scoping call maps your NAV cycle and returns what the agent would run, how success is measured, and the fixed-price Sprint cost.

Have any questions?
Schedule a call to discuss in more detail.
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